General Bulletin Board Posting Policy

Advertisements are an important means of communication among the members of the College Community. Our Compliance with Posting Policies will ensure that advertisements are not removed and that individuals and groups take responsibility for their words. This policy applies to the College Community at large, whether as individuals or as members of College departments, offices, or organizations.

Those not affiliated with the College Community do not automatically have the right to use College spaces for the display of posters or flyers. The posting of notices on campus does not necessarily represent endorsement or sponsorship by the College or University.

Postings in violation of the following regulations will be removed by Safety and Security, by other representatives of the Student Life staff or the Grounds department, or by designated building representatives. Postings on non-dedicated (i.e., non-departmental, non-organizational) bulletin boards that comply with the following regulations must not be removed until a reasonable amount of time has elapsed, nor should they be defaced.

Posting is considered to be ANY information which is tacked, tied, taped or stapled to any surface on campus. Posting on campus is only allowed on bulletin boards.

Posting Regulations

Posted materials must be in compliance with the posting regulations of the College listed below as well as general College & University policies.

1. Posters that compromise the safety of others (by, for example, obscuring windows and doors) are not permitted.

2. Posting on emergency phones/equipment, or vehicles in parking lots, is prohibited.

3. All informational materials intended for public viewing must have the sponsoring department, student organization, College committee, or individual. This includes: flyers, posters, table tents, etc. In accordance with the College University Student Bill of Rights.

4. Except for posters/flyers placed on identified departmental, office or organizational or General Use bulletin boards, those posters/flyers must bear the clearly-labeled sponsorship of a College office, department, organization or individual or general organization.

5. Individuals must be aware of the potential consequences—for themselves and for others—of advertising events that violate college policy or State and Local laws. [Examples include the serving of alcohol to minors and cash bars.]

6. Some campus buildings have more restrictive regulations on postings. Contact the administrator in charge of each building for specific guidelines. NAM and field staff handle such guidelines.

7. Bulletin boards dedicated to a specific department or organization may be used only with their permission. (Departmental Mailings)

8. Chalking is permitted on concrete outdoor sidewalks only. Chalking is not permitted on any vertical surfaces, buildings, walls, or on any surfaces that are bricked or tiled. Areas of sidewalks that are on a porch or under an overhang should not be used for chalking. Only water-soluble chalk may be used to ensure that removal will be done naturally by weather and wear. Although individuals are encouraged to take responsibility for their statements, chalking need not conform to posting rules and regulations.

9. These policies apply to College property only; others are reminded that different policies apply on other local, city and state property.

Additional Posting Recommendations

All members of the College Community are urged to abide by the following guidelines in order to ensure that information is most effectively transmitted:

1. Do not post printed materials advertising events earlier than 6-8 weeks prior to the event.

2. Do not advertise for events until the venue for the event is confirmed.

3. All sponsors need to be mindful that the Colleges & Universities are open to members of the town communities. Members of the College community should consider the placement and timing of posters and their effect on workplace environments and on town residents (including children) whose values may be different from their own.

4. Do not attach posters to surfaces (such as painted surfaces, wood, glass) which may be damaged by tape, glue, staples, tacks, etc.

5. Remove posters when the advertised event is over, or after they have been posted for the duration of the stated time frame per campaign.

6. To help ensure that posters remain in place for two weeks, they should bear the date on which they are first posted (OPTIONAL).

7. Members of the College & University community should be mindful of the fact that taping flyers to sidewalks creates significant additional work for college workers and compromises the environment (NOT NAM Endorsed)

College Bulletin Boards

Individuals and Companies are encouraged to use bulletin boards in a responsible manner. Although individuals, organizations and companies are responsible for making their own decisions about the use of posters and flyers, they should consider the following:

1. The use of designated public bulletin board is strongly encouraged.

2. Pushpins or staples should be used on bulletin boards. To avoid possible puncture of wheelchair/bicycle tires, please do not use thumbtacks. Duct, gaffers, packing, or scotch tape should not be used (it is very difficult to remove and causes damage to surface).

3. No more than one posting for the same event or issue should be placed on a single bulletin board. Avoid posting on top of other material. (Strictly Enforced)

Below is the NAM policy for posting ANY NOTICES on College property. The policy divides campuses into three areas: residence halls, academic/administrative spaces and the outside grounds.

RESIDENCE HALLS

1. Bulletin boards are typically mounted in the entrance to residence halls and all notices are typically restricted to these bulletin boards. Items posted on other surfaces (walls, doors, windows, etc.,) typically will be removed in accordance with each campus policy.
2. Bulletin boards are generally labeled for general notices and the others abeled for the residents' use in that hall. Literature not related to residential life (credit card information, travel brochures, etc.) must be posted on the general notice bulletin board.
3. In some cases, information must be dated by the individual/company prior to posting in accordance with each individual campus policy.
4. Monitors are responsible for removing all outdated material on a weekly basis. No items will remain longer than 14 days.
5. Size of posted literature in MOST cases is restricted as follows:
   • Items announcing specific events, parties, lectures may not exceed 24" X 36".
   • Items announcing regular scheduled meetings or events may not exceed 11" X 17".
   • Items of general information (for example, books for sale, apartments to rent, etc) may not exceed 8 1/2" X 11".

ACADEMIC/ADMINISTRATIVE BULLETIN BOARD POSTINGS

All restricted bulletin boards will be labeled to identify the information that may be posted on that board. Each building will include at least one bulletin board for general information.

1. All items on general bulletin boards must adhere to school policy.
2. Items on Department Labeled Bulletin Boards are the responsibility of the specific department. Items posted on department bulletin boards unrelated to the department may be removed.
3. Items may be posted only on bulletin boards. Materials fastened to any other surface will be removed.
4. Only ONE FLYER per event per general bulletin board will be allowed. Cork strips in contiguous areas constitute one bulletin board.
5. Size of posted literature will be restricted as follows:
   • Items announcing specific events, parties, lectures may not exceed 24" X 36".
   • Items announcing regular scheduled meetings or events may not exceed 11" X 17".
   • Items of general information (for example, books for sale, apartments to rent, etc) may not exceed 8 1/2" X 11".
6. The length of time an item may stay posted is as follows:
   • Items announcing specific events will be removed after the event is over.
   • Items announcing regularly scheduled meetings or events will be removed after 14 days, unless information is updated.
   • Items of general information will be removed after 14 days.

These dates are not specific per each school but are general guidelines most schools adhere to.

THE OUTSIDE GROUNDS

The outside grounds include lamp posts, street signs, sidewalks, exterior walls and doors, utility poles, trees and other immobile objects considered part of the property.

1. Items may not be posted (tacked, tied, taped, stapled) on any outside areas except on bulletin boards provided expressly for this purpose. All outdoor bulletin boards will be labeled for general notices.
2. The size of any notice posted outside may not exceed 11" X 17".
3. Items announcing specific events will be removed after the event. Items of general information will be removed after 14 days.
4. Chalking is permitted on sidewalks only for selected campuses.
5. As much as possible, all expired or improperly posted items will be recycled. Persons wishing to reclaim a posted notice must do so immediately after the expiration date of the notice. Colleges assumes no responsibility for retaining posted information.

Items should be placed in a clear area of the bulletin board. Items found posted over other items will be moved to a clear area of the board.

SUPPLEMENTAL POSTING OF SIGNS AND SOLICITATION ON COLLEGE CAMPUSES

POLICY: It is the policy of the College to control the use of advertising, displays, announcements and soliciting (both for-profit and not-for-profit).

PURPOSE: This procedure provides the Colleges with an organized approach to dealing with solicitation and the posting of signs on each campus.

SCOPE: ALL College locations.

RATIONALE: The enforcement of this procedure will:

1. ensure that the College maintains an appearance befitting an academic institution;
2. prevent damage to walls, doors, etc.
3. minimize exploitation of students and staff through unwanted solicitation.

PROCEDURE: Posting Procedure
Definition
Posting, in this procedure, refers to the placement and viewing of all signs, displays, posters, announcements throughout Colleges.

General Policy
Colleges do not permit posting anywhere in or on its facilities other than on bulletin boards in those areas herein designated for posting. Effectively, this means that posting on walls, doors, floors, ceilings, other painted surfaces, pillars stairways, windows, cars on College property, etc. is not permitted.

Support for Communications
Colleges generally support the communication of information throughout the College that contributes to the learning environment and social life of students, and provides a quality work environment for staff.

Designated Areas and Procedures for Posting
Postings are permitted as identified on each campus.

Specific Purpose Bulletin Boards
Location
Glass enclosed or non-enclosed bulletin boards are located throughout the College and have been labeled for specific purpose. Any new boards must be approved and installed by Physical Resources.

General Purpose Bulletin Boards
Location
Glass enclosed or non-enclosed bulletin boards are located throughout the College for postings which generally do not fall into the other posting location categories.

Commercial Solicitation Postings
Postings from external sources to solicit commercial business are permitted on colleges in accordance with each and every school policy.

Removal of Postings
Generally postings will be up for a two week period or for a period set at the discretion of the area providing posting approval. Colleges reserve the right to remove and destroy, at its sole discretion, any and all postings on its property. All postings deemed unacceptable to the College community (e.g. violate human rights, etc.) will be removed.

Colleges Rights
Colleges reserve the right AT ANY TIME to terminate any commercial solicitation activity on campus at their sole discretion.